Hey Hey! It’s time for another weekly update again! This week is where you will get to read about how everything is coming together slowly as we approach D-day. Things are starting to get real here!
On 13 Dec, all of our teams had a Recce of the Theatre For the Arts (TFA), the venue that we chose for our event. It was awesome. The lights, stage and dark atmosphere is perfect for the play. On the same day, Saras released the audition results to the committee to prepare them for their acting role. Rehearsals started on 15 Dec which was split up into two parts. In the first part, all of the cast were required to be there and go through drama exercises courtesy of our drama teacher, Adeeb(after long weeks of trying to find a drama teacher, we finally have one. *tears up*) In the next half, the required actors for scenes 1-4 started rehearsing.
With the rehearsals starting, our teams are getting busier and busier!
On 12 Dec, the Documenters had a meeting with Saras to tidy up the second draft of the script. On the day of Clarity team’s recee, they met Adeeb and had a discussion of the script. From his comments, they then made some minor changes to the script. Although the script should be “finalised”, they will be adjusting the script according to how the rehearsals go.
After rehearsals of scenes 1-4, Adeeb gave them more comments on the script, some potential issues that they have to tackle, such as the perspective of the story that they want to tell it through, the interaction of voices with Shane, restructuring of the ending to make it better, having a symbolic item for the audience interaction and making Shane better relatable to the audience to have more impact on them. Whew! Our Documenters sure have a lot of things on their plate! Let us cheer them on for their efforts!
The Logistics team started working on the planning of volunteer recruitment. In their meetings, they found out and created the different type of roles the volunteers would have to take on the event day as well as the number of volunteers needed for each Exhibition Booth & Experiential Learning room(which they are working with Programmes and Finance with) and the more specialised tasks for those who will be in Stage Management crew whom will be handling the backstage of the drama production and ensuring nothing goes wrong.
Be prepared for a lengthy update from our Product Sponsorship and Programme and Finance team!
Firstly, we have the Product Sponsorship team who met with some of the sponsors such as IMH CHAT to discuss on the sponsorship. They got an update from the t-shirt vendor regarding the t-shirts that Clarity team would like to purchase for the crew as well as an update on the AVA equipments and the drama teacher(this is how we got Adeeb on board. Woohoo! Thank you Product Sponsorship team!).
They then finalized and sent in the exhibition details after collating the short stories to be displayed in the booths and drafting up the exhibition designs. In addition, they followed up the emails that they have sent out by following the SOP (Standard Operating Procedure) and calling the organizations when they did not get back to us. They collected the collaterals and confirmed the purchase of the crew t-shirts from the t-shirt vendors. They also confirmed the number of volunteers needed for the exhibition and informed the logistics team. Lastly, they sent in the finalised draft of the foundation email to Clarity to inform them of the funds.
As for the Programme and Finance team, they planned for additional rehearsal dates to be given to Saras and after an intense discussion about the needs assessment and budget list, they emailed Clarity the updated documents and clarified some of the queries they had regarding the budget list, needs assessment and facilitation of static experiential booths.
Subsequently, they came up with the different volunteer roles and the number of volunteers needed in order to send to the Logistics team who are incharge of sourcing out the volunteers.
Now, for the exciting part! Our Programmes and Finance team have pitched the social media campaign idea(how exciting is that?!) within their own group and agreed on #ipledgedlove as the social media campaign hashtag to signify that the participants are pledging to stop discrimination to people with mental health conditions.
They came up with the ‘Pre and Post survey’ questions, which will be the form of evaluation at the end of the event. The Pre-survey will be administered along with the online registration for the drama production while the Post-survey will be printed out and distributed through the goodie bags given on the day itself.
The Publicity team carried out a photo shoot with the main cast for the poster and worked on the giving.sg campaign and drafted out the social media posts which will hopefully(*fingers crossed*) be posted up soon so please look out for their posts and follow the various social media that we are on. You can visit our “Contact us” page to access our social media accounts. Make sure to follow them for more updates;)
Alright wow things are slowly coming together to create and all of us are excited to showcase our efforts but before that, there is still a lot of work to be done! We’ll have more updates for you next week so be sure to look out for our next post!
And a word of encouragement to our committee: FIGHTTO!!!